Features
Everything in Estate Ledger
What Estate Ledger does today for a letting agency and for a landlord, from a tenant’s first bill to the landlord’s payout. The pictures are drawn samples with made-up names and figures.
Properties, units and leases
A property has units: rooms, flats, houses, shops or offices, each with its rent and deposit. A lease ties a tenant to a unit, from move-in to move-out.
- Occupied is worked out from the lease, never typed, so a unit is never let twice.
- Fees beside the rent, such as garbage, security or water, billed with it.
- Notices, rent changes and one-off charges, each with the date and the reason.
Rent, payments and receipts
Bills are raised a few days before each period. A payment settles the oldest bill first, money paid ahead waits as credit, and every payment has a receipt.
Arrears and reminders
Every overdue bill aged 0 to 30, 31 to 60, 61 to 90 and over 90 days, with each call logged and the date the tenant promised to pay.
Landlord statements and payouts
Commission on each bill, exact once it is paid in full, expenses charged to the landlord and payouts, on a statement for any period.
Deposits, settled at move-out
The deposit is the tenant’s money until they leave. At move-out it settles what is owed, the rest is refunded, and the settlement prints.
Repairs and meter readings
Repair requests, with a photo when a tenant reports one on the portal, their cost charged to the right person, and water or power readings turned into bills at your rate.
Tenant and landlord portals
On the paid plans, tenants and landlords sign in to their own portal and see their own figures: what is owed, the receipts, the statements and the payouts.
Reports and exports
The rent roll, collections, arrears ageing, occupancy, commission, expenses, deposits held and the cash book, read from the same books as the statements.
- For any period and any property, as CSV, Excel or PDF.
- Reports are for the office: caretakers see their buildings’ tenants and balances, not the reports.
Moving from another system
CSV templates for landlords, properties, units, tenants and leases, with opening balances, checked in a dry run before anything is saved.
Read more about each part
Each part of Estate Ledger has its own page, with the real screens and the details.
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Tenants and leases
Units, move-in, notice, move-out
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Payments and receipts
Bills, part payments, credit, receipts
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Arrears and reminders
Ageing, follow-ups, one-tap reminders
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Landlord statements
Commission, expenses, payouts
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Deposits
Held, settled at move-out, refunded
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Repairs and meters
Requests with photos, water and power
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Tenant and landlord portals
Their own figures, without a call
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Reports
Rent roll, collections, occupancy
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Moving from another system
CSV templates, dry run, balances